CMA Update
Date: 6th September, 2018
Caribbean Marine Association Today

TBT Sales Prosecuted
Date: 9th October, 2014
Executives of Sea Hawk Paints, Florida, plead guilty to selling banned TBT paints and are heavily fined.

Monserrat joins the CMA
Date: 23rd January, 2014
The CMA expands further with the addition of Montserrat to its membership




Part 1. Name, Definitions and Interpretation:
1.1 The association shall be named the CARIBBEAN MARINE ASSOCIATION (hereinafter called "the CMA" or "the Association").
1.2 Definitions and interpretations are as follows:
1.2.1  “National Association” means a recreational marine representative association from a Caribbean country or a sub regional grouping as may from time to time be recognized by the Board of Directors of the CMA.
1.2.2  “Board” means the Board of Directors of the CMA.
1.2.3  “Language”.  The official language and the language of record shall be English.
1.2.4  “Office” shall mean the office from time to time of the headquarters of the CMA.
1.2.5  “Person” includes any person from a corporation, partnership, individual or other legal entity.
1.2.6  “Region” means the “Caribbean Region” being any of the countries, islands, provinces, states or colonies bordering the Caribbean Sea as determined by the Board of Directors.  The Board may also determine which political entities or sub-divisions shall be recognized as a separate entity.
1.2.7  “Seal” means the common seal of the CMA.
1.2.8   “Administrator/Manager” means any person appointed by the Board of Directors to perform the administrative or managerial duties of the CMA.

Part 2.  Aims and Objectives
2.1 The aims and objectives of the Association are as follows:
2.1.1 To actively promote the establishment of National Associations in the region
where none exists
2.1.2 To establish, promote and maintain a high standard of ethics, business and technical practices, among organizations and individuals engaged in the supply of products &/or services related to the marine trades industry across the region.
2.1.3 To improve, promote and protect the interests of the marine trades industry in every way consistent with principles that best serve the interest of the peoples of the Caribbean.
2.1.4 To encourage the adoption of practices that are designed to preserve, protect and enhance the quality of the marine environment and to encourage conservation of natural marine resources.
2.1.5 To represent the Association, its members and the industry at all levels of regional government bodies and international agencies, in all matters pertaining to and affecting the marine trades industry.
2.1.6 To collect and publish technical, business and other information of benefit or of interest to its members; to promote and/or sponsor boat shows, workshops, seminars and educational projects and programs.
2.1.7 To create, foster, promote and maintain harmonious relations, co-operation and interchange of thought and opinion freely amongst its members.
2.1.8 To identify and co-operate with other organizations in the field of common endeavor within the framework of these objectives.
2.1.9 To promote public awareness of the contribution of the yachting sector to national and regional economic growth.  
2.1.10 To promote the harmonization of the legal and regulatory framework affecting the yachting sector across the region within the legal framework of the different jurisdictions.
2.1.11 To promote and/or provide national and regional educational programs for the improvement and benefit of all members and other related organizations
2.1.12 To enhance, develop and promote the recreational marine industry and all other related activities and services within the region.
2.1.13 To offer non-political advice and assistance to all national governments in determining legislative policies as regards the sustainable development of the recreational marine industry.
2.1.14 And generally, to undertake all such lawful and related objectives as may from time to time be determined by the Board of Directors.
2.2 A widely distributed regional representation of the Board of Directors is a goal of the Association.
2.3 No money or property of the Association or any gain arising from the activities of the Association shall be applied otherwise than for the benefit of the Association as a whole or for some charitable or benevolent purpose chosen by resolution of a general meeting and it is specifically declared that the Association is entirely not for profit.  This clause is unalterable.
Part 3.  Membership
3.1 The members of the Association shall be those individuals, businesses and other organizations which have agreed to be bound by this Constitution at its inaugural meeting in February 2006 and those who have subsequently become members in accordance with this Constitution and in either case have not ceased to be members for whatever reason.
3.2 A member may be a National Association, an individual, a properly constituted business, organization or firm.  All businesses and organizations that are members shall in writing designate a person or an alternate to represent it in general meetings of the Association and that representative alone shall be authorized so to act.
3.3 There shall be three classes of membership:
3.3.1 Full Membership: Shall consist of National Associations.  Full members shall pay subscriptions and shall have the right to vote
3.3.2 Associate Membership: Shall consist of organizations, businesses, sponsors and individuals that subscribe to and/or support the aims and objectives of the Association.  Associate members will be encouraged to join a National Association where one exists, and to form one where none exists.  Associate members shall pay subscriptions but shall have no voting rights.   
3.3.3 Honorary Membership: Shall consist of individuals upon whom the Board has bestowed the status of honorary membership.  Honorary members shall pay no subscriptions and shall have no voting rights.
3.4 Applications for membership shall be made on the prescribed application form.  The admittance of new members shall be voted upon by the Board.
3.5 Annual subscriptions and entrance fees, if any, shall be determined from time to time by the Board of Directors.
3.6 A member shall cease to be a member in any of the following situations: 
3.6.1 By delivering a letter of resignation to the secretary of the Board of Directors.
3.6.2 Where subscriptions are in arrears for a period of six consecutive months.
3.6.3 Where, in the opinion of the Board a member has offended against these rules or has ceased to uphold the ideals of the Association.  Such expulsion shall be ratified by ordinary resolution of the members at the next general meeting.  Prior to ratification, expelled members shall be given the opportunity to be heard at the general meeting before the matter is voted upon.
Part 4.  Meetings of Members
4.1 General Meetings of the Association shall be held at a time and place as the Board may decide and shall be held at least once every calendar year.  A Special General Meeting may be convened at any time by the Board or shall be convened within thirty days of the requisition of one third of the full members or fifteen full members, which ever is less
4.2 Notice of a general or special meeting shall specify the place, date and hour of the meeting and in case of special business, the general nature of that business and shall be sent by mail, electronic mail or facsimile to the registered address of all members.
4.3 The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice does not invalidate proceedings at that meeting.
4.4 The first Annual General Meeting shall be held not more than 12 months after the date of adoption of this Constitution and after that, an Annual General Meeting shall be held at least once in every calendar year and no later than 15 months after the holding of the last preceding Annual General Meeting.
4.5 At every Annual General Meeting the full members present shall elect full members to fill vacancies in the Board. At the first subsequent board meeting, the new members of the board shall then elect from amongst themselves, persons to fill the positions of President, Vice President, Secretary and Treasurer.
4.6 The Board of Directors shall comprise not less than five and no more than ten members of the Association.
Part 5.  Notices to Members
5.1 A notice sent by mail shall be deemed to have been given on the tenth day following the date on which the notice is posted.  A notice sent by fax or electronic mail shall be deemed to have been given on the day that the notice is faxed or electronically mailed to the recipient.
5.2 Notice of General Meetings shall be given to every member shown on the register on the day notice is given.
5.3 No other person is entitled to receive a notice of a General Meeting
5.4 Thirty clear days notice specifying place, day, hour and agenda of meeting and in case of a   Special General Meeting, the nature of the issues to be discussed shall be given to the members.

Part 6.  Proceedings at General Meetings
6.1 The President or in his absence, the Vice President of the Association shall preside as Chairman in accordance with clause 9.2; in their absence the Directors present shall elect a chairman from amongst their number for that meeting. 
6.2 If at any General Meeting there is no President or Vice President and one of the other Directors is not present within 30 minutes after the time appointed for the meeting, then the members shall elect one of their number present to be Chairman for that meeting.
6.3 Quorum:
6.3.1 A quorum is one third of the Full Members of the Association, or fifteen Full Members, whichever is less.
6.3.2 No business, other than the adjournment or termination of the meeting, shall be conducted at a general meeting at a time when a quorum is not present.
6.3.3 If a quorum is not present within 30 minutes from the time appointed for a General Meeting then, if the meeting was convened on the requisition of members it shall be terminated; but in any other case, it shall stand adjourned to the next day at the same time and place, and if, at the adjourned meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present shall constitute a quorum.
6.3.4 Once a quorum is established at a meeting, it shall remain established at that meeting.
6.4 A General Meeting may be adjourned from time to time and from place to place but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.
6.5 A representative of any member organization shall cease to be a representative and to have rights as a member of the Association or the Board as soon as that representative ceases to be the employee, officer or agent of the said member organization.
6.6 A member organization shall be entitled to nominate a replacement representative at any time to participate at general meetings.
6.7 Voting:
6.7.1 A full member in good standing present at a meeting of members is entitled to one vote.
6.7.2 Voting shall be by a show of hands, but a ballot may be requested by the Chairman or a majority of the members present.
6.7.3 Absent members may vote by proxy on approved forms of the Association.
6.7.4 In the case of a tied vote the Chairman shall have a second vote in addition to the vote to which he may be entitled as a member.
Part 7. Board of Directors
7.1 The affairs of the Association shall be managed by a Board of Directors, comprised of elected members as described in Clause 4.5 
7.2 The Officers of the Board and of the Association shall comprise the President, the Vice President, the Secretary and the Treasurer, each elected by the members as described in Clause 4.5
7.3 The Board may appoint a person or persons, whether or not a member of the Association, to the position of Administrator/Manager and may fix a proper remuneration for the services of such person(s) on such terms as are reasonable.
7.4 In the case of a tied vote, the President will have a second vote.
7.5 The Board of Directors may exercise all the powers and do all the acts and things that the Association may exercise and do but subject nevertheless to:
7.5.1 all laws affecting the Association.
7.5.2 this Constitution; and
7.5.3 any resolutions, not being inconsistent with this Constitution which are made from time to time by the members of the Association in a General Meeting.
7.6 No resolution made by the Association in a general meeting invalidates a prior act of the Board that would have been valid if that rule had not been made.
7.7 Terms of Office:
7.7.1 Each Director shall be elected for a term of three years.  The first Directors shall be elected at the first General Meeting as follows: one third for a term of one year, one third for a term of two years, and one third for a term of three years. A committee shall be appointed to oversee the formation of the Association until the first General Meeting.
7.7.2 Those Directors whose term of office has expired may offer themselves for re-election.
7.7.3 The President may not serve as President for more than four consecutive years.
7.7.4 An election may be by acclamation; otherwise it shall be by ballot.
7.8 The Directors may appoint one of the full members to fill a vacancy in the Board of Directors; a Director so appointed shall hold office only until the next Annual General Meeting, but is eligible for re-election at that meeting.
7.9 A quorum of the Board of Directors shall comprise four persons. Attendance may be in person or through simultaneous telecommunications or electronic means.
7.10 No Director shall be remunerated for being or acting as a member of the Board but a Director may be reimbursed for all expenses necessarily and reasonably incurred by him while engaged in the conduct of the affairs of the Association.
7.11 A Director may be removed from office at the discretion of the Board upon non-attendance or non-participation at three consecutive Board of Director meetings.

Part 8.  Proceedings at Board of Director Meetings
8.1 The Board of Directors shall meet no less than twice every year to manage the affairs of the Association, dispatch business, adjourn and otherwise regulate their meetings and proceedings as they see fit.
8.2 Issues arising at a meeting of the Board of Directors shall be resolved by a majority of votes.   
8.3 Any Director may move or propose a resolution and such proposal shall be seconded.
8.4 A resolution in writing, signed by the President and recorded in the Minutes of the meeting at which it was passed, is deemed to be valid, binding and effective.
8.5 Committees:
8.5.1 The Directors may by ordinary resolution delegate any responsibilities, inquiries or tasks to a Committee.
8.5.2 A Committee so formed for the purposes thus delegated shall conform to this Constitution and to any rules imposed on it by the Board and shall report every act or thing done in exercise of those powers to the earliest meeting of the Board.
8.5.3 The President shall appoint a Chairman to each Committee who must be a member of the Board of Directors.
8.5.4 The Committee may meet and adjourn as it deems to be proper.
8.6 Once a quorum is established at a meeting of the Board, it shall remain established for the duration of that meeting.
8.7 Roberts Rules of Meetings shall apply where no other rules are herein contained.
Part 9. Duties of Officers
9.1 The President shall preside at all meetings of the Association and of the Board of Directors.
9.2 In the absence of the President, the Vice President shall preside at all meetings of the Association and of the Board.    
9.3 The positions of Secretary and Treasurer may be held by one person.   
9.4 The Secretary shall:
9.4.1 Conduct the correspondence of the Association;
9.4.2 Issue notices of all meetings of the Association and Management Committee;   
9.4.3 Keep minutes of all meetings of the Association and Management Committee;   
9.4.4 Have custody of all records and documents of the Association;
9.4.5 Have custody of the common seal of the Association;   
9.4.6 Maintain the Register of Members.   
9.5 The Treasurer shall:   
9.5.1 Keep the financial records, including the books of accounts;   
9.5.2 Render financial statements to the Board and members when necessary.
9.6 The Officers of the Board of Directors shall be the proper signatories for purchases and expenditure of the Association.   
9.7 In the absence of the Secretary at a meeting, the members shall appoint another person to so act.
Part 10.  Seal
10.1 The Board of Directors shall provide a common seal for the Association and may destroy a seal and substitute a new seal in its place.
10.2 The common seal shall be affixed only when authorized by resolution of the Board. 

Part 11.  Audit
11.1 An audit of the finances of the Association shall be made at the end of each fiscal year and presented to the membership at the Annual General Meeting.   
11.2 At each Annual General Meeting the members present shall appoint an auditor.
11.3 No member of the Board of Directors and no employee of the Association shall serve as auditor.
Part 12.  Dissolution
12.1 The Association may be dissolved by resolution of seventy five percent of all Full Members.   
12.2 Upon dissolution of the Association, all the Association’s un-appropriated surplus (if any) and assets after payment of all debts and liabilities shall be turned over to a recognized charitable organization in the country of its incorporation or as otherwise decided by the Board of Directors.  This clause is unalterable.
Part 13.  Headquarters 
13.1 The Board of Directors shall decide from time to time where the headquarters of the Association shall be located.
Part 14.  Language     
14.1 The proceedings and records of the Association shall be maintained in English.
Part 15.  Constitution
15.1 On being admitted to membership, each member is entitled to and the Association shall provide, without charge, a copy of the Constitution of the Association.

Part 16.  Amendment of Constitution
16.1 Amendments of the Constitution may be effected by resolution adopted by not less than two-thirds majority of full members at any General Meeting; thirty days clear notice of the proposed changes shall be given to all Full Members.

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